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CHAPTER-
IV
Disposal
of request
6. (i)
The Citizen can file an application for getting information
along with fee, the A.P.I.O shall ensure, that request is
delivered to concerned office, as early as possible; In Case
required information can not be given in public Interest or in the
interest of Public Authority or information is
confidential/secret, the P.I.O. may refuse/reject the request
mentioning the cogent reason, Applicant would be intimated within
10 days the reason of refusal or rejection in writing by issuing a
letter from the office of P.I.O.
(ii) Where further fee is required say for photo copying; The
A.P.I.O. shall intimate to applicant in writing giving details of
amount to be deposited for providing information. The Citizens can
seek inspection of works, document, records, take extracts or
certified copies of documents or sample of material.
(iii) On receipt of request in concerned department it shall be
the duty of the concerned official of that department that the
request is properly examined and entered in the register. The
complete reply should be forwarded to A.P.I.O. within 7 working
days.
(iv) In case the inspection of document has been asked for, it
shall be the duty of the concerned official that the document or
record or file is sent to A.P.I.O. with the information within 7
days so that A.P.I.O. may intimate applicant to inspect the record
or documents.
(v) A.P.I.O. shall intimate the applicant to come and inspect
the document available in his office within a week.
(vi)
The applicants shall be provided the information free of
charge if the Authority fails to provide information within 30
days. If the interest of third party is involved then the time
limit is 40 days.
(vii) The information is to be supplied in a time bound manner,
failing which the applicant can file an appeal before the
appellate Authority. In case information is supplied after 30 days, no
further fee will be collected.
(viii) In case of third party information, the P.I.O. shall issue
notice to third party and give him opportunity of hearing if
required and and 10 days time to represent (if required.) The.
P.I.O. Shall take into consideration the representation
while taking decision on the request on merits.
(ix) In case, where, the request is rejected or refused by the
P.I.O.; the particulars of the Appellate Authority to whom appeal
can be referred, Shall be mentioned with time limit of the appeal.
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